A form of notice and agenda of an annual meeting of the shareholders of a Pennsylvania business corporation. Minutes of Shareholders' Meetings record the decisions made during a shareholders' meeting.HOAs will hold regular monthly and annual meetings that cover a wide range of topics such as financials, property, residential living, and much more. This guide will help you file formation documents, get tax identification numbers, and set up your company records. Construction contractors interested in performing construction contracts with the department must first complete the Vendor Registration process. Register nowOpens in a new window. The owners may be issued stock certificates to serve as proof of ownership in the corporation. The waiver ensures that all the shareholders agree to the actions in the meeting, despite not receiving the set amount of notice. The typical window for submitting proposals pursuant to an advance notice bylaw is about three months before the annual meeting. Meeting must also state the record date for voting.14.