How much time do I have to report a new employee? You must report your new employee no later than 20 calendar days from the employee's first day of work.All California employers must meet the following requirements before an employee begins work. A California Employer Identification Number. All California employers must report ALL of their new or rehired employees who work in California to the EDD's New Employee Registry within twenty (20) days. You've got your first one-on-one meeting with a new employee scheduled. Here are the 15 questions you should put on the one-on-one meeting agenda. My entire process took me like 5 weeks from first interview to first day so I'm very happy about it. All new employees must complete the following forms before arriving on campus for their first day of employment. Employee Action Request Form (EAR) (W-4)