Free first shareholder meeting minutes template for the organizational meeting of your new corporation. Yes. Certificates of formation can be filed online through SOSDirect 24 hours a day, 7 days a week.At its core, the Texas Open Meetings Act requires government entities to keep official business accessible to the public. The Importance of an Annual Shareholders Meeting. Annual shareholder meetings are crucial to securing continued and future investors. The Texas franchise tax is a privilege tax imposed on each taxable entity formed or organized in Texas or doing business in Texas. Maintaining a corporation requires the filing of various reports and holding an annual meeting with its Shareholders and Board of Directors. From keeping board meeting minutes to ensuring conversations remain on topic, here are some tips on how to host an annual shareholder meeting.