There is usually no specific state requirements for how to conduct these meetings. Here are the tough questions shareholders should ask at the annual shareholders meeting to make their attendance a useful investment of time.An annual meeting of the shareholders of a corporation shall be held at a time that is stated in or set in accordance with the corporation's bylaws. Free first shareholder meeting minutes template for the organizational meeting of your new corporation. At its core, the Texas Open Meetings Act requires government entities to keep official business accessible to the public. Maintaining a corporation requires the filing of various reports and holding an annual meeting with its Shareholders and Board of Directors.