A form of notice and agenda for an annual meeting of the shareholders of a Texas corporation. (1) notice of two consecutive annual meetings and notice of any meeting held during the period between the two annual meetings; or.General Meeting Information: Our template includes spaces to list the corporation's name, meeting date, and location. All shareholders of record on that date are entitled to notice of and to vote at the meeting. The template provides a standardized format and language requirements for creating a comprehensive and legally compliant notice for such an important gathering. The notice must be in writing. Please complete this form, sign your name exactly as it appears on the reverse side and return it in the enclosed envelope. Any number of amendments may be submitted to the shareholders and voted on at one meeting. Meeting of the members, which may be either an annual or special meeting. Quorum and Notice Confirmation: The chairperson confirms that a quorum (minimum number) of directors is present.