According to the Texas Business Organizations Code, no notice is required for an annual shareholders meeting. Open meetings give homeowners a way to participate in the board's decision-making.Learn how to maximize effectiveness of your next open meeting agenda. A county governmental body shall post notice of each meeting on a bulletin board at a place convenient to the public in the county courthouse. (B) Notice of meetings. Free annual shareholder meeting minutes template. How to hold an annual shareholder meeting and document your corporate minutes. A form of notice and agenda for an annual meeting of the shareholders of a Texas corporation.