(Utah Code § 16-10a-1105(1).) Board Actions The board of directors of each corporation party to the merger must approve a plan of merger or share exchange. 2.3 Place of Shareholder Meeting.The annual meeting of the stockholders of the Company shall be held at its office in Salt Lake City, Utah, at p.m. - It provides requirements for conducting meetings of public officials, who have the authority to make policy and budget decisions in the public's interest. Meeting notices shall be sent out at least 14 days in advance. ▫ Adopt Notice of Annual Meeting Schedule. Meeting notices shall be sent out at least 14 days in advance. An annual corporate director meeting is a required annual meeting of the Board of Directors. Notice of Annual Meeting and Proxy Statement.