My job: title, responsibilities and remit; 3. Identify annual shareholder meeting requirements and simplify your planning with a checklist of the steps and processes needed for success.In the following article you will learn more about the shareholders' meeting. We outline the most important points here. A comprehensive guide to starting with one on one meetings, including free templates and recommended questions. You must meet specific corporate responsibilities to stay in good standing as an entity. One of them is to hold regular meetings, documented with minutes. As companies finalize materials for annual shareholder meetings, we recommend consideration of the following key requirements and disclosures. If shareholders want to hold their first meeting right away instead of waiting for notice, they can sign a waiver. Notice of a special meeting shall also state the purpose or purposes for which the meeting is called.