A corporation shall notify shareholders of the date, time, and place of each annual and special shareholders' meeting. A corporation shall hold a meeting of shareholders annually for the election of directors at a time stated in or fixed in accordance with the bylaws.(2) The court may, after notice to the corporation, fix the time and place of the meeting, determine the shares and shareholders entitled to participate in the. Basic meeting information must be noted, such as start time, end time, date, and place. At least 10 days advance notice is required (but no more than 60 days) before the meeting. What should annual shareholder meeting minutes include? Total cost, time, and step-by-step instructions on how to incorporate in Washington. Do it yourself or purchase our incorporation service. Contrary to the scammers' assertions, corporate meeting minutes are not filed with the Secretary of State.