Stockholders of record of shares of our common stock at the close of business on October 5, 2015 are entitled to notice of, and to vote at, the Special Meeting. Free waiver of notice template for the first shareholder meeting.How to use a waiver of notice to hold your first organizational meeting of shareholders. The notice must state the place, date, hour, means of remote communication and, in the case of a special meeting, the purpose of the meeting. Once an employee requests their representative, they are not required to repeat that request. Close submenu ( Wayne County Womens Commission) Wayne County Womens Commission.