Please include my attached letter for the propsed Village planning meeting on. (All members will be listed on the Member Structure.Attachment.) The filing will be rejected if it is submitted without the attachment. You must include a Document Description for each attachment you upload; if you do not, the Submission Summary screen will. MEMBERS – give the name and address of all Members. If more space is needed, use another. Membership Renewal Letter The Phoenix Society. Once the forms are filled out and signed, scan the documents as Adobe PDFs for upload on Step 4 - Attachments. Submittal Requirements and Recommendations. These are simple, one-page letters explaining who you are and why this home is the perfect fit for you.