Optimize your member renewal letters to keep members coming back year after year. Read our how-to guide and download your free template.Use a professional format for your letter, including a formal heading with your name, address, email, and phone number. Download a proof of residency letter template for family members, notarized or non-notarized, tailored for legal use. Reference list template. A character letter to a judge should establish your credibility, paint a full picture of the defendant and be respectful, among other things. Be courteous and informative in your communication. Boost your renewal rates with a foolproof membership renewal letter! The letter should be addressed to "Honorable Immigration Judge. " • Introduce yourself, your immigration status, and address.