We will mail you a letter that includes the name of your welcome booklet. Your booklet shares important information about your coverage.Sample Meeting Request Letter. Use the sample letter below as a guide for drafting your own meeting request to your Members of Congress. In this article, we'll outline each of the seven key parts of a business letter with examples so you can easily craft your own when the time comes. Prepare letters in final form as prescribed in this chapter. See 5 FAH-1 H-500 for guidelines for drafting and preparing Congressional letters. How to use this sample letter: 1. Read the background below. 2. Trying to write a membership renewal letter but don't know where to start?