Here are 10 things your welcome letter or email to new members must include plus a template that can be customized for your organization. Welcome to the Blue Bird Audubon Society.As a new member of our Chapter, we hope to serve you in many ways. Dear Clerk of the Meeting and Clerk of the Membership Committee,. I write to express my desire to become a member of the Friends Meeting of Washington. Therefore, you need to reference both the member of Congress and the Governor in your response letter. State the position you are applying for, how you found out about it, and ask for consideration based on your skills and experiences you have to offer. Prepare letters in final form as prescribed in this chapter. See 5 FAH-1 H-500 for guidelines for drafting and preparing Congressional letters. A good cover letter puts your résumé in context and persuades the prospective employer that you are a good match for the position in question.