Fill out the request for a refund letter addressed to the Orange County Superior Court on your company's letterhead. This program will help you write a letter that formally requests the money you are owed.This is called a Demand Letter. Disbursements will only be made to those students who have a completed financial aid file and have been determined eligible for federal financial aid. CalSTRS a written request to cancel your refund. Refunds are for the building permit or plan review fee paid to the City of San Bernardino. STEP 1: Fill out the attached forms (Claim Affirmation Form and Claim For Money Held). A claim for refund is a request for reimbursement of amounts previously paid. Generally, if you have paid your balance in full you will file a formal claim.