This is only a request. Ms. Rodriguez replied that staff would explore that option.The City Council convened a special meeting in the Norma S. Rodriguez Council Chamber in the. All meetings are open to the public. Plan Amendment notices (click on link for sample) are mailed out to alert the public of upcoming hearings. RECOMMENDATION: Staff recommends Board of Manager's approval of Purchasing Consent Agenda. Written notice of all meetings shall be sent five (5) business days prior to the date of the meeting, Special meetings shall be held whenever. A staff member will follow up within a day or two. Mr. Smith left the Board meeting at pm and returned at pm. You may fill out the change of address form or simply make the request in writing.