Tips for Planning a Nonprofit Agenda. Agenda planners often work in a vacuum — planning for the board meeting days before the scheduled event.Board meeting minutes serve as legal protection for your nonprofit organization. Enjoy our free minutes template for your corporation's special board of directors meetings. Like all our forms, this template is intended for individual use. Master meeting taking with this nonprofit meeting minutes template. Learn exactly how to keep track of the discussion and what to avoid. Special meetings may be called. The way special meetings are called is generally outlined in the ordinance or resolution or advisory board bylaws. You can either start from scratch to bring your own vision to life or get a headstart with a customizable default board meeting agenda template.