Rules for the conduct of meetings to include agenda, order of business, and quorum and voting requirements;. The City of Fairfax offers two grant options for human services nonprofits.Nonprofits must choose one grant type. This planning kit will assist you in coordinating an easy and successful drive. First, you will need to contact the Zoning Department and fill out a Use Permit Application. Board meeting minutes serve as legal protection for your nonprofit organization. Convene a closed meeting to conduct interviews for Boards and Commissions and discuss appointments to Boards and Commissions.