Every association must hold annual meetings (sometimes known as annual general meetings, or AGMs) and, when necessary, special meetings to address issues. An easily accessible and centralized registry of documents such associations are generally required to maintain under Florida Statutes.HOA annual meetings allow HOAs to share information. Transparency: HOAs must provide access to financial records and meeting minutes to their members. This ensures transparency in operations. Meeting Agenda Saturday, January 07, 2023. AM Special Meeting City Hall. A common question for new Board members is how much detail they should include in the meeting Minutes. The short answer is LESS IS MORE!