Notice of special meetings. The chairperson, vice chairperson, or a majority of the board members may call a special meeting when deemed necessary or desirable.Learn how to record action items in meeting minutes with examples and best practices. Future Actions: Document any action items or follow-up tasks assigned during the meeting, including responsible parties and deadlines. A special meeting refers to any meeting at a time or place different from that stated in the SWCD board's schedule of regular meetings. A special meeting requires at least seven days and no more than 30 days notice to the members. Regularly Scheduled Board Meetings. We provide an LLC special meeting minutes template here to document the actions taken and members in attendance at your LLC special meeting. Here, you'll discover everything you need to know about board meeting minutes and how to take them with examples and a meeting minutes template.