A "special meeting" is any other kind of meeting. A special meeting refers to any meeting that is not a regular meeting.This handbook is one small way my office seeks to assist you in meeting that challenge. There will be a Special Board Meeting on Monday, December 23rd, 2024 at AM in the Board Room, 136 S. Ludlow St. How Board Meetings Work. • Give special recognition to school board members with lengthy service records. Fill out a speakers request card, include all pertinent information and submit to the Clerk of the Board prior to the beginning of the meeting or hearing.