Enjoy our free minutes template for your corporation's special board of directors meetings. Like all our forms, this template is intended for individual use.Board meetings will be recorded for purpose of completing the required minutes. Your voluntary participation in the meeting constitutes consent to be recorded.​. Download Pennsylvania Corporate Minutes template, modify and send for signing using BoloForms Signature. Also known as a special meeting, emergency meetings are held when an HOA board requires an emergency gathering or special session. The speaker registration line and request form will open at 4 p.m. On the Monday preceding each scheduled Board meeting. The agenda, together with all relevant reports, shall be provided to each school director at least two (2) days before the meeting.