Trying to keep track of meeting? We'll teach you how to write meeting minutes effortlessly.â–« Items may be called out of order. Planning Commission meetings dates, agendas, staff reports, public hearing notices, and actions. Discover how to write meeting minutes and strategies for creating action items in meeting minutes. Learn more with Wrike. Action or discussion of items not on the posted agenda. Example: The County of Riverside is entering into a 10-year lease in Riverside for XYZ department. Notice of minor revisions to agenda items, items removed or continued. Items may be called out of order.