The Secretary of State offers two options for submitting business entity filings depending on your entity and filing type. The forms constitute the bulk of those necessary for the day to day keeping of the corporate formalities in a California corporation.A fictitious business name shall be filed within 40 days of first transacting business. Once registered, it is effective for 5 years. To get corporate financial records as a shareholder, you must make a written request. An Irvine, Ca business lawyer can help you get corporate records. Start water service. icon. Anyone who wishes to address the Board of Trustees on an agenda or nonagenda item may do so pursuant to Board Policy 2350 Speakers. To transfer ownership, disclaim ownership, or add someone to title, you will choose between a "grant deed" and a "quitclaim deed. The board of directors also appoints the corporations officers.