Submit actions to shareholders that require shareholder approval under the NYBCL. Determining the options available for annual meetings requires an analysis of relevant state corporate law as well as the organization's governing documents.You must meet specific corporate responsibilities to stay in good standing as an entity. One of them is to hold regular meetings, documented with minutes. Typically, a director is (or should be) a shareholder in the company. Directors are appointed, i.e. It is a cardinal precept of corporate law that directors, not stockholders, manage the business and affairs of the corporation. Outside directors are vital in ensuring accountability, transparency, and ethical behavior all key principles of good corporate governance. Directors also need to be generally available to the company's management should issues come up that require impromptu board calls or special board meetings. In this meeting, directors approve initial corporate documents and ensure officer roles are filled.