You must record all property documents for Queens, Brooklyn, Manhattan and the Bronx online using the ACRIS System. You can search for, get copies of, or update property ownership records, such as deeds and mortgages.A deed is often referred to as a title. Records Search Department Office Phone: (718) 618-3377 Location: 851 Grand Concourse, Rm. 118, Bronx, NY 10451 ALL SEARCH REQUESTS MUST BE IN WRITING. Form must be filled out and notarized at the time of filing. I'm just going to take you through the exact process of how to fill out a deed of trust exactly and you can see what I mean it's very straight forward. Deeds should be recorded in the Office of the County Clerk of the county in which the real property being transferred is located.