The Office of the City Register records and maintains New York City real property and certain personal property transfer records, such as mortgage documents. You can search for property records and property ownership information online, in person, or over the phone with a 311 representative.Records Search Department Office Phone: (718) 618-3377 Location: 851 Grand Concourse, Rm. 118, Bronx, NY 10451 ALL SEARCH REQUESTS MUST BE IN WRITING. Call 311 - ask for Foreclosure Prevention Resources. Each Step 1 bulk filing must contain two parts: (1) the Header and (2) the Detail. Be sure to completely fill out your address and contact information on the payoff quote that was sent to you so that a release document can be sent to you. A residential or commercial property search in New York will include title deeds to show ownership, open mortgages, judgments and liens. New York counties and boroughs covered. There will be an indication on your record that the property is in Lien Sold Status. Like a mortgage, a deed of trust gives the lender collateral for a real estate loan.