The Clerk of Court Recording Department records, indexes, and archives all documents that create the Official Records of Hillsborough County. Value of Real Property or Mortgage Foreclosure Claim You must fill out and submit this form with each new action.The Registry of Deeds processes information as it relates to the selling and buying of real property. The Clerk of Court is responsible for recording and maintaining real property records in Hillsborough County. Official County public records, from birth records, death certificates, marriage licenses, to Board records and more. The document may be returned via mail or customer pick up. 1. The latest mailing address of the grantees named in the deed or instrument. 2. Is recording complete? The Register of Deeds office maintains official archival records for deeds, deeds of trust affecting real property in the County. The buyer is responsible for recording the deed at the County Clerk's office.