Documents are "recorded" and become Official Records of Palm Beach County. The public can view these documents at our offices or online.The rules the drafters set up treated mortgages as personal property that could be transferred without regard to the real estate records. I'm just going to take you through the exact process of how to fill out a deed of trust exactly and you can see what I mean it's very straight forward. Submit a recording transmittal form (mail-in or walk-in documents ONLY) with the deed. The form is available on the Clerk and Comptroller's website. Palm Beach County P.O. Box 4667. West Palm Beach, Florida 33402-4667. Common Documents for Deed of Trust. Transactions.