Businesses can also record documents, and have the option to record documents electronically. Complete the record request form.Submit the form with required documents. PhilaDox is an online system that allows users to search for deeds and other property records from 1974 through the present. A legal document that gives a mortgage lender right to any future profits that may come from leases and rents when a property owner defaults on their loan. Looking for estate deed services in Greater Philadelphia? PhillyDeeds guides seamless property transfers, for sales, gifts, or management. A deed must be acknowledged before the Recorder of Deeds can consider it. An acknowledgment must include the county and state. Pursuant to City Council Bill No. 080424-A, new requirements apply to deed documents submitted for recording.