Businesses can also record documents, and have the option to record documents electronically. A deed must be acknowledged before the Recorder of Deeds can consider it.An acknowledgment must include the county and state. To get a Deed of Trust, you must file the proper paperwork with the proper court as generally outlined above. A trust deed is always used together with a promissory note (also called "prom note") that sets out the amount and terms of the loan. Deed: This is the document that proves ownership of a property. It transfers ownership of the property to the grantee, also known as the buyer. Quitclaim deeds should be filed at the Recorder of Deeds Office in the county where the property is located.