You can search for, get copies of, or update property ownership records, such as deeds and mortgages. A deed is often referred to as a title.The property deed must have legal language. Everyone involved in the property deed transfer must sign the document. Ensure the deed is filled out correctly, including the legal description of the property. 2. A New York quitclaim deed is a type of deed that conveys all of the legal rights to the property that the grantor has. – File the quitclaim deed with the County Clerk or City Registrar. – File as soon as possible to avoid a later deed taking precedence. Use the downloadable, barcoded PDF document for transfers of Real Property located in all counties except: Herkimer County and the boroughs of New York City. A trust deed is always used together with a promissory note (also called "prom note") that sets out the amount and terms of the loan.