All documents must have the property address stated on the first page (In the left margin for deeds and mortgages). The County Clerk is responsible for recording and maintaining real property records in Suffolk County.Property deeds are recorded in the Suffolk County Clerk's Office in Riverhead, NY. The direct phone number is (631) 852-2000. To locate your deed, click on the county name of the registry where the property is located. Below please find the Declaration of Homestead forms, a Simple Guide to the Massachusetts Homestead Act, and brochures in English, Spanish, or Portuguese. Property deeds are recorded in the Suffolk County Clerk's Office in Riverhead, NY. The direct phone number is (631) 852-2000. Massachusetts Access property records, Access real properties. Every Circuit Court in the Commonwealth of Virginia is a court of record. Deeds should be recorded in the Office of the County Clerk of the county in which the real property being transferred is located. Land Records Cover Sheet.