Administration is the process where the Surrogate's Court officially gives out Letters of Administration to a qualified distributee (heir) of the Decedent. The PDF version of these forms are FILLABLE.They can be filled out electronically, then printed. Death Certificates can be ordered online. Overview: Vital Records has death records (since 1881) for all of New York State except New York City. Our office probates wills and processes intestate estates (estates without wills). Make a scheduled appointment. Frequently Asked Questions. The following are basic questions and answers. (a) The Director may initiate investigations and conciliations of any alleged or apparent violation of this Chapter.