Your application will remain on file for one year from the date of submission. During the year, your application may be considered for unanticipated vacancies.When does an agency need to complete the Form 806? A Form 806 is required when an agency's board members vote to appoint a board member to serve on another. For schools and special districts, contact the Registrar of Voters. To fill up the said vacancy or not. If the company has decided to fill up the vacancy, the person who is proposed to be appointed as a Director in the said. Appointments are required. The vote to fill an empty seat must be on the meeting's agenda. The notice dated. 22.04.