Please indicate the designation on the memo portion of your check, in an enclosed note, or in the appropriate section of our online giving form. In this post, I'm breaking down how to write a donation letter.Try our free donation request letter templates! Download our standard template or check out our example letters for events, auctions, schools, and more. Letter found in the Allegany County Public School Accounting Manual expressing appreciation and acknowledgement to the originators of all accepted donations. Let's walk through common examples of donation letters, starting with a template of the basic format to follow. This document provides a sample format for a letter acknowledging an in-kind contribution or donation. Check out our complete guide to pledge campaigns here for more information, including explanations of the pledge conditions mentioned in the template. You're likely sending out donation letters for a specific reason, whether a project, campaign, or event. Request to Fill Position Form.