In that case, all you need to provide in the donation receipt is the name and EIN of the organization, date of donation, and a description of the donated item. We've created this stepbystep guide on everything you need to know about creating a donation receipt letter for tax purposes.These email and letter templates will help you create compelling donation receipts without taking your time away from your donors. Get a Free Nonprofit Donation Receipt Template for Every Giving Scenario. We've included templates you can use for cash gifts, in-kind donations, a vehicle donation, and even a quid pro quo gift. Master donation receipts fast with our tips, free templates and messaging samples. 1. Gather the donor's information including name and contact details. There is no standard format for donation receipts in the US or Canada. You can choose to send out letters, postcards, or online receipts.