We've also provided free sample donation request forms, letter templates for donation request outreach, and silent auction bid sheet templates. In this post, I'm breaking down how to write a donation letter.This receipt is issued to individuals who have donated cash or payment, personal property, or a vehicle and seek to claim the donation as a tax deduction. We've compiled common types of donation requests, plus carefully crafted templates that your team can use to jumpstart your outreach. What is required in a donation acknowledgement letter? Is the full name, address and phone number disclosed in the material? Why are you sending the letter? Describe your current initiative. You're likely sending out donation letters for a specific reason, whether a project, campaign, or event. Send out your consolidated, year-end receipt letters.