In this post, I'm breaking down how to write a donation letter. We've also provided free sample donation request forms, letter templates for donation request outreach, and silent auction bid sheet templates.Use this online template to add donations through your website. Online Donation Solicitation Template. Let's walk through common examples of donation letters, starting with a template of the basic format to follow. To donate, please make your check out to (Name of Local Council), complete the form that accompanies this letter and send to the stated address. Please print this form and complete the information below to ensure we can properly process and acknowledge your gift. Letter of request on official organizational letterhead describing the Mission and Goals of the organization. We've compiled common types of donation requests, plus carefully crafted templates that your team can use to jumpstart your outreach. Describe your current initiative.