Explore a sample donation request letter for sports teams, plus get a free template and tips for writing your own fundraising letters. All donation requests must be submitted electronically at least six (6) weeks prior to the fundraising event.Try our free donation request letter templates! Download our standard template or check out our example letters for events, auctions, schools, and more. For all requests to be considered; we require four weeks notice prior to your event and it must be held in the New York Metropolitan area. Do you need help crafting a sports fundraising letter? In this post, I'm breaking down how to write a donation letter. These letters are either handwritten or typed and used to ask for monetary donations, inkind donations, sponsorships, auction items, volunteers and more.