In this post, I'm breaking down how to write a donation letter. Let's walk through common examples of donation letters, starting with a template of the basic format to follow.How to fill out the Donation Gift Pledge Form for UC Riverside? 1. Enter your personal information including name and contact details. 2. In this article, we'll cover how to write a donation letter. Use one of our six sample donation request letter templates to get started. You may include my name in your publications. Please fill out the enclosed form with your name and the amount you would like to contribute at this time. Please print this letter on the company or individual's letterhead. Date. Interested schools and partners must fill out the short online application form and an RUSD staff member will contact you regarding next steps.