You will be emailed a copy of your receipt, including tax-deduction information. Documentation, which may be in the form of a donor letter, Gift Agreement (see Policy Manual,.Part 3 – Tax Receipt - This form is a temporary receipt until the Board acts to formally accept the charitable donation to a District program or school. We've created this stepbystep guide on everything you need to know about creating a donation receipt letter for tax purposes. Donation receipts are important! Here's how to create donation receipts your donors (and the IRS) will love. Filling out this form is straightforward. Fill out the attached form and include any necessary documentation. 2. Submit the form to your graduate coordinator for review and signature. Filling out this form is straightforward.