The letter must explain who is gifting the money, where the donor's funds are coming from and the relationship between the donor and the recipient. Your thank you letter should be typed, not handwritten, and formatted in two to three paragraphs as displayed below.Here's a sample gift letter you can use to prove that the money is truly meant as an outright gift, with no expectation of repayment. Public officials and employees are subject to certain restrictions related to receiving gifts, honoraria, travel payments, and loans. The County Board of Supervisors accepts donations and gifts offered to the County for the use, benefit and advantage of the citizens of San Bernardino County. Examples include: Social Security, Unemployment Compensation,. Simply fill out a pledge card and place it in the offertory basket or drop it in the mail. Scholarships will be publicized in the community and through referrals. (Complete Part II if there is a noncash contribution.) Name of organization. Employer identification number. 2. 2.