Effortlessly capture the essence of your board meetings with our easy-to-use Board Meeting Minutes Submission Form. Committee and Public Board meeting Agendas and Minutes are to be accessed through BoardDocs.A proposal will require concerted early effort on your part to achieve, as well as motivation, foresight and scope. Having an established board meeting agenda helps the board maximize accuracy, efficiency, and productivity. Here's what to include in yours. Important Council Meeting InformationAll meetings are Livestreamed on the city website and on the Pittsburgh City Channel YouTube channel. Attach any Committee Minutes or Other Reports separately. Local government officials need this document to prepare for meetings. 2. Residents may require it to understand community developments. 3.