Board meetings require much shorter notice than members' meetings. Free waiver of notice template for a special meeting of the board.How to use a waiver of notice to hold a board of directors special meeting. Taxpayer notifies the Board Proceedings Division that the taxpayer is willing to appear on shortened notice. One best practice for governance teams during public comment is to set a specific time limit for each speaker and for each agenda item. The minutes should include the DATE, PLACE, TIME and TYPE of meeting as well as a roll call of persons in attendance. A Meeting of the Board can be convened at a shorter notice if the Board approves this procedure. The undersigned, being all of the Shareholders of <>, a California. Public comments will be limited to two minutes unless, in the discretion of the Board, circumstances require a shorter period. Under the CA, 1956, the format for shorter notice of the General meeting has been provided in Form 22-A under section 171(2).