The annual meeting serves multiple purposes, including the board of director elections, evaluating and assessing progress towards achieving its mission. Find out the basics of holding an annual meeting for your nonprofit.Annually review a written policy and complete a questionnaire about conflicts of interest (see IRS Form 990, Part VI, Section B, Line 12). Here are some best practices to consider to ensure that your members will be able to hear, be heard, participate, and vote during membership meetings. In this article, we share several basic guidelines and best practices so that you can achieve a well-managed and responsibly governed organization. Nonprofit Organizations To preserve their taxexempt status, nonprofits must typically keep meeting minutes. Types of Meeting Minutes. This document is sometimes referred to as the charter. I have a board member in our nonprofit organization that will be replaced with another. Donate via your AAA Member Portal.