"The proper procedure is for a board meeting to be called for the purpose of electing a new board member to fill the existing vacancy. Explain that there are six essentials to cooking a good meal: time, ingredients, recipes, cookware, heat sources, and technique.Board meeting minutes serve as legal protection for your nonprofit organization. The minutes of one meeting are normally approved at the next regular meeting, following the call to order and opening ceremonies. County board meeting days are already filled with large agendas and multiple committee meetings. Printable PDF file of Meeting Plans and Ideas for Cooking. OBJECTIVES This month's activities should: Focus on the basics of preparing good meals. A meeting agenda should include all the topics that the board members will discuss. In-person meetings: If you drive, be sure to allow for extra time, as finding parking in the Medical District can be challenging. This is a discussion of How to Prepare and Run Board Meetings with Robin Sangston of COX Communications.