A corporation shall hold a meeting of shareholders annually at a time stated in or fixed in accordance with the bylaws. A corporation shall hold a meeting of members annually at a time stated in or fixed in accordance with the bylaws.Applicants send a brief résumé and fill out a committee preference form. Find out the basics of holding an annual meeting for your S corporation. Holding annual meetings in Virginia is both a legal requirement of corporate governance and a beneficial tool to effectively manage the corporation's affairs. Individual memberships do not apply to booth fees. Want to receive your badge in the mail before the Meeting? You can use them in a way to suit your needs: as a conference room, board room, interview room or training room. Can I book a meeting room for a day in Fairfax? The Fairfax County History Commission, Fairfax County Park Authority, and City of Fairfax host an annual history conference each November.