HOA annual meetings allow HOAs to share information. A person appointed to fill a vacancy on the board of directors due to resignation or otherwise serves for the unexpired term.Florida laws governing community associations require notice of meetings to encourage owner participation. The election should be held on the same day and at the same time as your association's annual membership meeting. The agenda should include all topics of discussion and association business to be conducted. Florida laws governing community associations require notice of meetings to encourage owner participation. There are also state laws to consider when you begin planning your meetings and notifying your residents that the meeting will occur.