It's best to keep board meetings under two hours – preferably one. Even the most dedicated note-taker will lose energy and focus after an hour!Purpose. The purpose of these Rules is to provide for the smooth and orderly functioning of the business of the Board of the Central Florida. Florida Free Corporate Minutes Template. The initial directors shall hold an organizational meeting, at the call of a majority of the directors, to complete the organization of the corporation. (c) The notice of a meeting to recall a member or members of the board of directors shall state the specific directors sought to be removed. The director signs the bylaws to approve them on behalf of the board of directors. The VISIT FLORIDA Board of Directors will hold an in-person meeting. Any time a quorum of the board meets to discuss association business, a board meeting occurs.